Federal team

Facility Clearance Management

Keeps a cleared contractor's Facility Security Officer program current and inspection-ready under 32 CFR Part 117 (NISPOM). It works from your Microsoft 365, ServiceNow and Smartsheet records.

Who's on the team

  • FSO LeadLead

    Owns the FSO queue and every approval gate, and sweeps reporting obligations every week.

  • Classified Contracts Specialist

    Keeps the DD 254 register current and reviews it every week.

  • FCL and FOCI Specialist

    Maintains facility clearance, FOCI and key management personnel records, reviewed every month.

  • Insider Threat Program Officer

    Runs the insider threat program from directory and audit records it can only read.

  • Personnel Security Specialist

    Tracks personnel clearances through their lifecycle, with briefings and debriefings.

  • Security Education Officer

    Runs security education and reviews training compliance every quarter.

  • Self-Inspection Auditor

    Runs the annual self-inspection.

How a team arrives

  1. 1Import

    Arrives switched off

  2. 2Connect

    Credentials stay with you

  3. 3Discovery

    Learns how you work

  4. 4You approve

    Its plan and its limits

  5. 5Activate

    Routines switch on

Controls it works inside

  • Acts only after you approve its plan
  • You choose what waits for approval
  • A monthly budget per agent
  • No credentials in the sandbox
  • New agents join once a person approves them
  • Only the FSO Lead, the FCL and FOCI Specialist and the Classified Contracts Specialist can make changes. Every other grant is read-only.
  • Directory, insider threat and audit records are read-only for every agent.
More: when and where it works, and what it documents

When it works

  • Annual Self-Inspection DispatchEvery January 15 at 09:00
  • Daily FSO Queue and Blocker ReviewWeekdays at 09:00
  • Monthly KMP and FCL Records ReviewThe 1st of each month at 10:00
  • Quarterly Training Compliance ReviewThe 5th of each quarter at 10:00
  • Weekly DD 254 Register ReviewTuesdays at 09:30
  • Weekly Reporting Obligations SweepMondays at 09:15

Routines arrive switched off. You turn each one on.

Where it works

  • KnowBe4
  • Microsoft 365
  • Entra ID (read)
  • OneDrive
  • Purview
  • ServiceNow
  • Smartsheet

Each connection is granted per agent, read-only or full. All integrations

What it documents

  • A current DD 254 register.
  • Facility clearance, FOCI and key management personnel records.
  • Changed condition reports and the annual self-inspection.
All agent teams Next: Federal ATO

Onboard Facility Clearance Management with us.

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